About Index Exchange:
Index Exchange is a global advertising supply-side platform enabling media owners to maximize the value of their content on any screen. As a trusted partner and ally, we connect leading experience makers with the world’s largest brands to ensure a quality experience for consumers.
We’re a proud industry pioneer with over 20 years of experience accelerating the ad technology evolution. With our radically transparent business practices and dedication to total market efficiency, we’re committed to upholding the integrity of the programmatic ecosystem at large.
What’s it like to work at Index?
Index is an exciting and fast-paced place to work. You'll be able to feed your ambition, lean into trust and transparency, and feel genuine support from your colleagues. We’re built on our core values and live them each day. They're not just buzzwords.
We pride ourselves on our independence and openness, not only in our technology, but in our teams, too. Our diverse and inclusive culture celebrates how we can leverage our unique differences to help drive Index forward.
We have more than 550 Indexers around the globe dedicated to building a safe and transparent marketplace that provides a trusted experience for consumers, and we’re looking for talented professionals to help take us to the next level.
Are you ready to join the programmatic evolution?
We are seeking a New York-based Executive Assistant to support both our CEO and CFO. This is a high-visibility, fast-paced role that requires impeccable discretion, strategic prioritization, and an ability to anticipate the needs of two key executive leaders. The role also includes occasional coordination of in-office events and high-level stakeholder interactions, both internal and external.
The EA is a strategic partner for our executive leaders, proactively anticipating needs and issues, and streamlining and organizing schedules, travel, and team projects. The EA will be tuned into the business operations and priorities of the leaders they are supporting, and facilitating administrative tasks and operations on their behalf.
Here’s What You’ll be Doing:
- Proactively manage the CEO and CFO’s calendars to optimize and efficiency, coordinating all internal and external scheduling needs and resolving conflicts with urgency and professionalism.
- Act as a strategic partner, enabling executive productivity by anticipating needs, preparing relevant materials, and maintaining alignment with business objectives.
- Own end-to-end logistics for meetings and commitments—ensuring preparation materials are shared in advance, agendas are clear, and follow-ups are tracked.
- Direct, monitor, and contribute to project management; track and drive completion of key deliverables, proactively following up on outstanding items and surfacing issues as needed.
- Build and maintain strong cross-functional relationships, serving as a central point of contact for communication and collaboration across the Executive Leadership Team and key internal stakeholders.
- Coordinate complex international and domestic travel plans and handle all related logistics, including accommodations, ground transport, and briefing documents.
- Handle all expenses for both executives, submitting and tracking expense reports in accordance with company policy and maintaining accurate records for finance.
- Exercise the highest level of confidentiality, professionalism, and discretion in all matters.
- Collaborate closely with the broader EA team to ensure alignment and continuity across executive support.
Here's What You Need:
- Strong work tenure: 4+ years of executive-level support.
- Experience in a fast-paced environment requiring a high degree of sensitivity, detail-orientation, responsiveness, and organization.
- Governed by a strong proactive approach, taking the initiative where appropriate, and looking beyond the immediate ask to anticipate future needs or requirements and work through them resourcefully.
- Organized but flexible, with the ability to anticipate change, and to react efficiently and quickly.
- Self-directed: Able to determine priorities, make decisions, and manage time well. That said, not afraid to ask questions and ask for help when needed.
- Take pride in exhibiting a high degree of accuracy and great attention to detail. Strong organizer with the ability to create processes that simplify tasks.
- Effective communication skills in English, both written and verbal.
- Tech savvy - existing knowledge of computer programs and the ability to quickly learn programs. Proficiency in Microsoft Office Suite (like Outlook and Teams), Slack, Confluence/ wiki pages, expense and travel software, and project management programs.
- Team player with a high degree of ownership. Willing to step in where needed and help others.
- Some event planning and/or hospitality experience is a plus.
The base salary for this role is $96,000 to $116,000 USD. The total compensation package may vary depending on job related knowledge, skills and experience.
Why You’ll Love Working Here:
- Comprehensive health, dental, and vision plans for you and your dependents
- Paid time off, health days, and personal obligation days plus flexible work schedules
- Competitive retirement matching plans
- Equity packages
- Generous parental leave available to birthing, non-birthing, and adoptive parents
- Annual well-being allowance plus fitness discounts and group wellness activities
- Employee assistance program
- Mental health first aid program that provides an in-the-moment point of contact and reassurance
- One day of volunteer time off per year and a donation-matching program
- Bi-weekly town halls and regular community-led team events
- Multiple resources and programming to support continuous learning
- A workplace that supports a diverse, equitable, and inclusive environment – learn more here
Equal employment opportunity
At Index Exchange, we believe that successful products are built by teams just as diverse as the audience who uses them. As such, we are committed to equal employment opportunities. We celebrate diversity of race, color, ancestry, religion, sex, national origin, sexual orientation, age, citizenship, marital status, disability, gender identity or expression, or veteran status. Additionally, we realize that diversity is deeper than any status or classification—diversity is the human experience. For those who show grit, passion, and humility—Index will welcome you.
Accessibility for applicants with disabilities
Index Exchange welcomes and encourages individuals with disabilities to apply to work with us.
If you require an accommodation, please share the details of your request and any information how we can assist you with the hiring recruiter when they contact you. Index Exchange will make reasonable efforts to ensure accommodation requests are met throughout the recruitment process.
Index Everywhere, Index Anywhere
Our corporate headquarters are in Toronto, with major offices in New York, Montreal, Kitchener, London, San Francisco, and many other global cities. As a major global advertising exchange, we are committed to operating as a tightly knit global team and embracing and empowering talent wherever our colleagues may be.
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