Executive Assistant

New York

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New York

About Index Exchange: Index is a global advertising marketplace enabling media owners to grow their revenue by helping marketers reach consumers across every screen. We’re a proud industry pioneer with nearly 20 years of experience accelerating the evolution of ad technology for the world’s leading experience makers.

Index is an exciting and fast-paced place to work, and our company is built on our values of change, support, learning and teaching, trust, and intention. We pride ourselves on our independence and openness, not only in our technology, but in our teams, too. Our diverse and inclusive culture celebrates how we can leverage our unique differences to help drive Index forward. We have more than 500 Indexers around the globe dedicated to building a safe and transparent marketplace that provides a trusted experience for consumers, and we’re looking for talented professionals to help take us to the next level.

Are you ready to join the programmatic evolution?

We are seeking a NY-based Executive Assistant to support our Chief Marketing Officer (CMO). You will be joining our global cross-functional collaborative team of Executive Assistants whose goal is to prioritize company initiatives. The EA is a strategic partner for our leaders that has a passion for administrative excellence; is driven, adventurous, humorous, and flexible. A force behind the scenes, the EAs can anticipate issuesproactively solve problems, and handle administrative functions.  

Here’s What You’ll be Doing:

  • You will be a key contributing partner supporting the CMO, who leads two organizations: Marketing Communications and Learning & Development. The Marketing Communications team spans multiple functions, including Product Marketing, Events, Brand, Content, Digital Marketing, and PR/ Comms globally, and the Learning & Development team is responsible for delivering training and development for the company, primarily through the Index University platform. Directly with specified Account Directors in the execution of required administrative tasks necessary and help ensure alignment and communication between executives and employees/clients/other partners. The required tasks will vary among customers and projects. Respond promptly to all client and internal requests.  
  • Have an assertive approach to calendar management to optimize the CMO’s time management and efficiency, handling the details to help them operate at the highest level with opportunity to leverage administrative and organizational experience in ways that directly contribute to business goals and enhance performancePrioritize conflicting needs, handle matters expeditiously and proactively, and follow-through on projects to successful completion. 
  • Be trusted to access confidential information with complete integrity, operate with an elevated level of self-motivation, and provide candid and collaborative feedback.  
  • Direct, monitor, and contribute to project management; track and drive completion of key deliverables, proactively following up on outstanding items as needed. Provide an extra layer of transparency on pending projects for follow-up and execution; identify potential issues for escalation. 
  • Intuit the dynamics of the team, and seamlessly step into and out of workflows across the company, time zones and travel schedules. 
  • Manage logistical and administrative support for meetings. Coordinate complex travel itineraries. Initiate routine and some non-routine correspondence. 

Here's What You Need:

  • Strong work tenure: 4+ years of executive-level support understanding that the role is that of a partnership with the executive. 
  • Experience in a fast-paced environment requiring a high degree of sensitivity, detail-orientation, responsiveness, and organization.  
  • Governed by a strong proactive approach, taking the initiative where appropriate, and looking beyond the immediate ask to anticipate future needs or requirements and work through them resourcefully. Organized but flexible, with the ability to anticipate change, and to react efficiently and quickly. 
  • Self-directed: Able to determine priorities, make decisions, and manage time well. That said, not afraid to ask questions and ask for help when needed. 
  • Take pride in exhibiting a high degree of accuracy and great attention to detail.  Strong organizer with the ability to create processes that simplify tasks. 
  • Effective communication skills in English, both written and verbal.  
  • Tech savvy - existing knowledge of computer programs and the ability to quickly learn programsProficiency in Microsoft Office Suite (like Outlook and Teams), Google Suite, Slack, Confluence/ wiki pages, expense and travel software, and project management programs.  

Why You’ll Love Working Here:

  • Comprehensive health, dental, and vision plans at no cost to you
  • Time off and flexible work schedules
  • Retirement plan with a 5% company match
  • Stock options and equity packages
  • Generous parental leave
  • Monthly wellness stipend plus fitness discounts and quarterly wellness group activities
  • Home office stipend
  • Community engagement opportunities and donation-matching program
  • Annual virtual company retreats and regular community-led team events

Equal employment opportunity

At Index Exchange, we believe that successful products are built by teams just as diverse as the audience who uses them. As such, we are committed to equal employment opportunities. We celebrate diversity of race, color, ancestry, religion, sex, national origin, sexual orientation, age, citizenship, marital status, disability, gender identity or expression, or veteran status. Additionally, we realize that diversity is deeper than any status or classification—diversity is the human experience. For those who show grit, passion, and humility—Index will welcome you.

Accessibility for applicants with disabilities

Index Exchange is committed to working with and providing access and reasonable accommodations to applicants with disabilities. Please let us know if you’d like to request a reasonable accommodation.

*COVID-19 guidance: We have re-opened offices in various cities following local guidelines, but are continuing to maintain a flexible work environment.